ARTICLE I - NAME
The name of this organization is the Association of Clinical and Translational Statisticians, hereafter referred to as the Association.
ARTICLE II - OBJECTIVES
- The primary objectives of the Association are to:
- Encourage interaction and exchange of ideas among Association members to enhance the design, implementation, and analysis of clinical and translational biomedical research studies.
- Promote collaboration among Association members to encourage optimal experimental design and data analysis plans, and to foster the establishment of appropriate methodological standards.
- Serve as an advocate for the community of statisticians engaged in clinical and translational research.
ARTICLE III - MEMBERSHIP
- Section 1. Members: Any individual may join the Association as a Member, provided such individual pays the required dues and meets any other criteria set forth by the membership. Members have the right to vote and to hold office.
- Section 2. Student Members: Any individual who is a full-time college or university student may join the Association as a Student Member, provided such individual pays the required dues and meets any other criteria set forth by the membership. Student members do not have the right to vote or to hold office.
- Section 3. An application for membership shall be made on applications furnished by the Association. Applications shall be received by the Secretary for action.
ARTICLE IV - TERMINATION OF MEMBERSHIP
- Section 1. Any member may resign from the Association and such resignation shall be in writing to the Secretary.
- Section 2. A member’s membership may be terminated by the Secretary if the member fails to pay the required dues.
- Section 3. A member’s membership may be terminated by the Board of Directors if the Board finds the member’s conduct is disruptive or detrimental to the Association.
ARTICLE V - QUORUM
Unless otherwise indicated within the by-laws, a quorum shall consist of 15 members.
ARTICLE VI - OFFICERS
The officers of the Association shall consist of President, President-Elect, Immediate Past President, Secretary, and Treasurer, all of whom must hold membership in the Association.
ARTICLE VII - DUTIES OF OFFICERS
- Section 1. President: The President shall be the executive officer of the Association, shall preside at all meetings of the Association, and shall be the chairperson of the Board of Directors and an ex-officio member of all committees. The President shall plan and preside over an annual meeting of the Association, unless the Board of Directors decides otherwise.
- Section 2. President-Elect: The President-Elect shall represent the Association in the absence or disability of the President, or at the President's request. If the office of President becomes vacant, the President-Elect shall serve the unexpired term of the President, as well as the anticipated term. This person shall be a member of the Board of Directors and an ex-officio member of all committees.
- Section 3. Immediate Past-President: The Immediate Past-President shall represent the Association in the absence or disability of both the President and President-Elect, or at the joint request of both the President and President-Elect. The Immediate Past- President will also chair the Committee on Nominations. This person shall be a member of the Board of Directors and an ex-officio member of all committees.
- Section 4. Secretary: The Secretary shall process official correspondence of the Association and ensure announcements concerning meetings reach all members. The Secretary is responsible for maintaining an accurate list of all members and their addresses. Release of the list of members shall be made only on approval of the Board of Directors. The Secretary shall send out all notices of meetings, shall take minutes at all meetings and distribute the minutes to the membership. This person shall be a member of the Board of Directors.
- Section 5. Treasurer: The Treasurer shall supervise all receipts and expenditures and handle financial arrangements for the meetings. The Treasurer shall collect and disburse dues and registration fees for meetings subject to approval of the President. This person shall be a member of the Board of Directors.
ARTICLE VIII - BOARD OF DIRECTORS
- Section 1. The Board of Directors, all of whom must be members of the Association, shall consist of: a. The President, b. The President-Elect, c. The Immediate Past President, d. The Secretary, e. The Treasurer.
- Section 2. The direction of the activities of the Association shall be vested in the Board of Directors.
- Section 3. A majority vote of the Board of Directors shall approve business between meetings.
ARTICLE IX - MEETINGS
- Section 1. The Association shall meet once every year, or at another schedule if deemed desirable. At each meeting, and after consultation with the membership in attendance at that meeting, the Board of Directors will recommend the site and date for the following meeting.
- Section 2. There shall be other such Association meetings as the President of the Association deems desirable with approval from the Board of Directors.
- Section 3. The officers are responsible for planning the agenda for official meetings.
- Section 4. When this constitution fails to provide authority for procedures, Robert's Rules of Order shall be used. The Parliamentarian at official meetings shall be appointed by the President.
ARTICLE X - COMMITTEES
- Section 1. The Board of Directors shall create and dissolve committees, as deemed necessary, and shall prescribe the duties of such committees.
- Section 2. The committee chairpersons shall be appointed by the President and shall hold office for two years or until their successors have been appointed or until the committee is dissolved. Members of the committee, in consultation with the President, shall be appointed by the committee chairperson.
- Section 3. The President shall have full power to fill a vacancy of a committee chairperson.
ARTICLE XI - ELECTIONS
- Section 1. The Immediate Past President shall solicit nominations for officers in odd- numbered years and shall present a slate of candidates to the Board of Directors for approval.
- Section 2. The tenure of all officers shall be two years or until their successors have been elected with terms beginning January 1. The President-Elect, Secretary and Treasurer shall be elected by majority vote of the membership participating in the election after nominations are made and accepted by any member. If there are more than two candidates and no candidate gets a majority of votes, then a run-off election will be held between the top two candidates. The election will by postal mail ballot, electronic mail ballot, or website ballot.
- Section 3. Should the President's office be vacated before the end of the term, the President-Elect shall become President. Should both of these offices become vacant, the Board of Directors shall appoint successors as President and President-Elect for the remainder of the term. The Board of Directors has the right to appoint a successor to the President-Elect, Secretary or Treasurer offices, if vacated, for the remainder of the term.
ARTICLE XII - DUES
Dues shall be collected from each category of membership in accordance with the schedule established by the officers of the Association.
ARTICLE XIII – ADOPTION AND AMENDMENT
- Section 1. These bylaws will, upon adoption, supersede all previous bylaws of the Association of Clinical and Translational Statisticians (ACTS) and the Association of General Clinical Research Center Statisticians (AGS). Adoption of these bylaws will require a majority vote of the members at the 2014 Annual Meeting, August 2–3, 2014, subject to at least 15 members having voted. For the purposes of this section, the membership of the Association at the time of the vote is defined as those present and registered for the 2014 Annual Meeting. An abstention is not a vote.
- Section 2. Amendment of these bylaws will be by mail, email, or internet vote of the members of the Society. The bylaws will be amended as proposed if a majority of those voting are in favor, subject to at least 1/3 of the membership having voted. An abstention is not a vote. The Board of Directors shall review proposed changes and shall distribute them to the membership at least thirty days in advance of the commencement of the vote. A subsequent period of thirty days will be allowed for voting.